Processes people actually follow.
Describe the work in one sentence. FlowLife turns it into a workflow, a guide, a demo and a video – and shows who did what, and when.
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A browser example. The same generator runs inside the app, where the result is saved to your workspace.
Under the hood
These numbers come from the app, not from an ad.
Document. Run. Teach. Prove.
Four things that usually live in four different tools and three different people.
Knowledge that stays current
Write guides and policies together, on the same page, at the same time. AI writes beside you and dictation works right in the editor.
How we onboard a new hire
This guide covers the first two weeks. The owner of each step is shown in the workflow.AL
The assistant runs through all four: it reads, proposes and acts once you approve.
When the process lives in people's heads
This is what happens to teams that grow faster than their documentation.
Everyone does it their own way
Tribal knowledge and private shortcuts. The result depends on who happened to do it.
Nobody knows where things stand
Status is asked over chat and the bottleneck shows up when it is already late.
Steps get missed
The checklist was copied from the wrong version and nobody can see what got skipped.
The guide is in a folder somewhere, outdated
The guide does not travel with the work, so nobody reads it.
What happens when work follows one route
Four things teams notice first.
The same way, every time
Guide, video and form sit in the same task. Quality no longer depends on who is working today.
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Know where things stand without a meeting
My work gathers everyone's tasks, and reports show what is overdue before it becomes a problem.
- AL completed a task
- MR started a run
- Automation sent a message
- KV commented
Guides get found because they live inside the work
A page or demo is embedded right in the task. Onboarding speeds up because nobody is hunting for the right version.
- 1. Collect employee details
- 2. Sign the contract
- 3. Set up accounts and devices
- 4. Watch the onboarding demo
- 5. First-week check-in
- 6. Tell the teams in Slack
How we onboard a new hire
Sample dataThis guide covers the first two weeks. The owner of each step is shown in the workflow.
AI proposes, people approve
The assistant reads workflows and reports. When it wants to change something the proposal waits for your approval, and the superadmin decides what it may do at all.
Three runs, two of them onboardings. Shall I add a reminder for the assignees?
Try it with your own process
Everything the work needs
Workflows, forms, pages, data sets and your own tasks in one place.
Fill in the details and mark the task complete.
36 block types
Text, image, video, file, embed, guide, demo and action blocks in one task.
Assignees
A task goes to a named person and the notification goes out with it.
Task permissions
Sensitive content is shown only to the roles it belongs to.
Revision history
Go back to an earlier version when a change did not work out.
Your look
Icon, cover image and background for a workflow.
Comments in the run
The conversation stays on the task it is about.
When a guide is not enough, show it.
Most workflow tools stop at text. FlowLife turns the same work into a demo and a video to watch, share and embed.
Collect employee details
One brief, the whole pack
One brief gives you a workflow, a guide, a demo and a storyboard, all linked together.
SOP recorder and browser extension
Do the work once and the steps with screenshots become a guide.
Hide what is sensitive
Mark the areas that must not show in the screenshots.
Narrated demos
Narration from text, in many voices, with captions following the words.
Language pairs
The same demo in Finnish and English, slide by slide.
Storyboards and video
Shots, voice-over, durations and a subtitle file.
Video messages
Record a short video and send it with one link.
Embed and public hub
One line of code on your own site, or all demos in their own hub.
Views and leads
See who watched to the end and what was clicked, and collect contacts on the closing card.
Personas
The same demo for different audiences.
Watermark and copy protection
Your content stays where you shared it.
Work moves on its own – once you have approved it
Every automation starts as a dry run. You see what it would send, approve the content and switch it on. If the content changes, it goes back to a dry run.
- A run starts
- A task is checked
- A run completes
- A contract is sent, viewed or signed
- Notify members
- Start the next workflow
- Slack message
- Text message
- Calendar event
- Card on a task board
- Contract for signature
- Webhook to your own system
- Task in Schedule Operator
- Message to channelSent
- Message to channelDry run
- Text messageRefused
Dry run first
Nothing goes out for real until you have seen it.
Approval of the content
A changed message returns to a dry run until it is approved again.
Chaining
One workflow starts the next.
Variables
Run name, runner, link and date right in the message.
Email on task completion
The message goes out when the task is checked.
Log
Every send, dry run and refusal is listed with its reason.
One view of the whole operation
Live information on what is done, what is in progress and what is late.
- AL completed a task
- MR started a run
- Automation sent a message
- KV commented
Live activity feed
Events appear as they happen.
Completion rate and duration
Average time and completed runs by period.
Per-workflow breakdown
Find the bottleneck in a single process.
Status by person
Who is done and who is behind.
Saved views
Save filters and open them with one click.
CSV export and export log
Export needs permission and every export is recorded.
Connects to what teams already use
Notifications, tasks, calendars and contracts go straight out from a workflow.
Slack
To a channel or as yourself.
Text message
To fixed numbers or a number from the form.
From your own domain or your own mailbox.
Calendar
A follow-up, review or kick-off days ahead.
Task boards
A card per run, with links.
Contracts
Send a contract from a template, and the signature moves the workflow on.
Webhook
Any automation platform or your own service.
Schedule Operator
Our sister app with the same sign-in.
Browser extension
Record steps from any website.
Phone browser
Its own bottom menu, with your tasks along.
For agents and developers
106 API actions and an MCP server that let an agent create workflows, pages and demos. Keys carry scoped permissions and expiry.
scopes: [
"v2:workflows",
"v2:demos",
"v2:pages",
"v2:readonly",
"v2:no_ai",
"v2:no_publish",
"v2:no_delete",
]AI with boundaries
It builds, improves and reports. What it may do is decided by the superadmin, the person and the single conversation – and a no always wins.
Three runs, two of them onboardings. Shall I add a reminder for the assignees?
Text to workflow
A description is enough. You get tasks and fitting form fields.
Document to workflow
A PDF, Word, Excel, web page or video becomes a guide, and the guide becomes a workflow.
Fill with AI
Suggestions for the run's fields.
Content health check
A score, the thin and unfinished spots, and the fix from the same place.
Improvements
Missing steps, better titles and clearer instructions.
Talk to the assistant
The same assistant by text or by voice.
Charts in answers
Ask how things stand and get it as a picture.
Memory you can inspect
See what the assistant remembers and remove it.
Proposals wait for a person
Reading works at once, writing only after approval.
When someone asks: show it was done
Nothing needs to be gathered afterwards for an audit. The trail is created as the work is done.
Name and timestamp
Every run and task carries a doer and a time.
Activity log
Runs, permission changes, shares and sign-ins.
Export log
See who exported what, and when.
PDF print
A run on paper or for the auditor.
Signatures
A signature field in the task and contracts in the workflow.
Workflow revisions
What changed, and a way back.
What teams build this for
FlowLife is not a certificate. It is the place where the evidence is created as the work gets done.
One platform, each team's own work
Each team runs its own processes and leadership sees them together.
Recurring work stops relying on memory.
- Project kickoff
- Owners and timeline
- Checkpoints
- Handover
Repeat work looks alike in every field. The requirements do not.
Templates and blocks bend to the demands of your field.
Financial services
Client checks, reviews and investor reports.
Real estate
Listings, tenants and property inspections.
Manufacturing
Quality checks, maintenance and deviations.
Healthcare
Onboarding, equipment and procedures.
Professional services
Client onboarding and delivery stages.
Technology and SaaS
Releases, incidents and customer onboarding.
Construction
Site inspections and handovers.
Logistics
Vendors, equipment and departure checks.
Insurance
Claims handling and reviews.
Education
Student journey and staff onboarding.
Public sector
Documentation and application handling.
Energy
Safety checks and maintenance guides.
Where do you want to start?
Pick a process and AI builds the first version. A good version can be saved as your team's own template.
What a typical workflow tool leaves undone
A checklist says what to do. FlowLife also shows how.
| Typical tool | FlowLife | |
|---|---|---|
| Guide inside the task | ||
| Guide created by recording screenshots | ||
| Narrated demo and video from the same content | ||
| The same content in Finnish and English | partly | |
| Embed on your own site with view analytics | ||
| Automation dry run before sending | ||
| Live co-writing with cursors | partly | |
| Assistant by text and voice | partly | |
| API and MCP for agents | partly |
Built for the work of our own teams
The demos on our sites were made here. Our own teams run FlowLife the way customers do, and multiple testers and stress testers go through it round after round.
Onboarding
ExampleAn old folder and asking a colleague.
Workflow, guide and demo in one run.
Invoices
ExampleAn email thread and unclear status.
Fields filled, review and signature visible.
Incident
ExampleWho is on it? Ask the channel.
Owners ready, the text goes out and a trail remains.
Access is scoped and a trail remains
Who sees, who edits and who may export is a decision, not a default.
| View | Edit | Export | |
|---|---|---|---|
| Guest | |||
| Viewer | |||
| Contributor | |||
| Junior member | |||
| Member | |||
| Senior member | |||
| Admin | |||
| Team lead | |||
| Dept head | |||
| Dept owner | |||
| Global admin | |||
| Superadmin |
12 role levels
From guest to superadmin.
Visibility per task
Blocks hide from roles they do not belong to.
Organisations, departments and groups
The structure mirrors the company.
Scoped API keys
Read only, no AI, no publish, no delete, plus expiry.
Protected share links
Password, expiry date and revocation.
Export permissions
Exporting needs permission and is logged.
Copy protection and watermark
Demos and content protected.
AI limits
The superadmin decides tools and models.
Tell us what you run. We will make an offer.
The price follows usage and how much you want us to build for you.
For a team
You set it up yourselves from templates and with AI.
For a growing company
We build the first workflows and demos with you.
For an enterprise
Organisations, permissions, training and integrations as agreed.
What FlowLife includes
- Workflows and tasks
- Pages
- Data sets
- Guests
- Files in blocks
- Your own templates
- 18 field types
- Signature
- Video, image and embed
- Task permissions
- Revision history
- Dry run and approval
- 9 destinations
- Webhooks
- API and MCP
- SOP recorder
- Narrated demos
- Storyboards
- Video messages
- Embed and hub
- Cover images and icons
- Workflow backgrounds
- Watermark on demos
- Analytics view
- Saved views
- CSV export
- View analytics
- Roles and permissions
- Activity and export log
- Protected share links
- Scoped API keys
Help is where the work is
You are not left alone with your first workflow.
Guided tour
The app shows you around on your first visit.
Assistant
Ask anything, by text or by voice.
Interactive guides
Watch and try.
Keyboard shortcuts
A faster day.
Do you build processes for clients?
For consultants and agencies: separate workspaces per client. Tell us what you do.
Frequently asked
Start with one process.
Pick the one that has gone wrong most often.